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SIL · 4-bedroom purpose-built
Cavendish House Operational
287 Cavendish Rd, Marrickville NSW 2204
Opened Aug 2022 · NDIS registered · House Supervisor: Jenna Mills
Staff on shift now
2
Ratio 1:2 · next handover 14:00
Residents home
3 of 4
Jamal at day program
Open incidents
0
Last: 14 Apr · closed
Compliance
94%
Fire alarm due · 7 days
On shift right now
12:14 · Fri 24 AprJM
Jenna Mills · House Supervisor
Checked in 08:00 · 4.2h
PS
Priya Sharma · Support Worker
Checked in 09:30 · 2.75h · supporting Dara & Lana
Next scheduled: Basit G. in from 14:00 → 22:00, Tess Obi active night 22:00 → 07:00.
At home
DR
Dara Ryan
Bedroom 1 · 27y · Autism + epilepsy
TK
Thomas Kostas
Bedroom 2 · 58y · Acquired brain injury
LF
Lana Field
Bedroom 3 · 41y · Intellectual disability
JO
Jamal Osman
Bedroom 4 · 24y · CP + learning disability
Today at the house
09:30 · Morning medication round
Priya completed — all residents signed off on MAR
10:00 · Jamal transport to Attainable Day Program
Collected by program van · return 15:30
12:30 · House lunch together
Menu: chicken pasta bake (Thomas on soft diet — alt. portion in fridge)
14:00 · Shift handover · Priya → Basit
16:00 · Lana + Dara community outing (Marrickville Library)
18:30 · Group dinner · house meeting afterwards
Alerts & reminders
⚠ Fire alarm inspection due in 7 days — book Chubb via maintenance tab
ℹ Thomas OT home visit scheduled Mon 28 Apr · 10:30
✓ Grocery order delivered 11:42 · putaway in progress
Quick actions
Shift sign-out blocked — 3 mandatory tasks incomplete
All mandatory tasks must be completed or explicitly skipped (with reason) before a worker can sign out. Priya's shift ends 14:00 — 1h 46m remaining.
Today's tasks · Fri 24 Apr
Completed 7 of 10 · 3 remaining
Mandatory · blocks sign-out
Optional
Medication
Morning · complete
07:30±30m
Dara morning medication — Levetiracetam 500mg + PRN
Signed
08:00±30m
Thomas breakfast prep (soft diet)
📷 Photo
08:30±30m
Jamal PEG feed — 250ml Nutrison, 30 min pump
Signed
09:00anytime
Smoke alarm check (monthly)
Signed
09:30—
Jamal transport to Attainable Day Program
Handover
10:00±30m
Lana morning routine assistance (prompt only)
Note
11:00—
Grocery order receive & put away
Reason
Afternoon · pending
12:30±30m
House lunch — alternate soft portion for Thomas
13:00±30m
Dara midday medication — Levetiracetam 500mg
13:45before 14:00
Shift handover note — Priya → Basit
Evening · upcoming (next shift)
16:00—
Lana + Dara outing to Marrickville Library
18:30—
Group dinner + weekly house meeting
How this works
→ Tasks marked Mandatory block shift sign-out until completed or skipped with a reason. Medication and handover notes are always mandatory.
→ Click the checkbox to mark a task done. Evidence (photo, note, MAR signature) is requested where relevant before the check sticks.
→ Skipping a task requires a reason (illness, weather, equipment, participant choice, etc.) and is logged against the shift for the coordinator to review.
→ Templates per house define the default daily task set — new participants or events (OT visit, transport) add to today's list automatically.
→ Wiring tasks → shift sign-out → timesheet release is a later build. Today the UI shows the gate visually and the data model is ready.
PS
Outgoing
Priya Sharma
Shift ends 14:00 · 1h 46m left
Drafting
→
Incoming
Basit Godil
Starts 14:00 · Fri 24 Apr
Waiting
BG
Compose handover
Pre-filled from today's tasks, medication round, and incidents. Add context per resident + anything the next shift must know.
Shift summary
Tasks done
7 of 10
Meds given
All on time
Incidents
None
Visitors
1 (OT booked Mon)
Per-resident notes4 residents · tick quick-flags or add detail
DR
Dara Ryan · Bedroom 1
Home · seen last 11:40
Mood stable
Meds ✓
Agitated
Triggered
Seizure activity
Declined activity
Social
Saves to Dara's progress notes
Handover
Mood: stable
Link goal: Community participation
View Dara's notes →
TK
Thomas Kostas · Bedroom 2
Home · seen last 11:58
Mood stable
Soft diet ✓
Meds ✓
Falls risk today
Declined personal care
Low mood
LF
Lana Field · Bedroom 3
Home · seen last 11:50
Mood stable
Routine done
Anxious about outing
Requested 1:1 time
Sensory flag
Saves to Lana's progress notes
Handover
Anxious flag
Link goal: Anxiety management
View Lana's notes →
JO
Jamal Osman · Bedroom 4
Out · day program · return 15:30
PEG feed ✓
Transport ✓
Upset on departure
Medical review needed
Saves to Jamal's progress notes
Handover
PEG ✓
Link goal: Day program participation
View Jamal's notes →
House
Maintenance & environment
Visitors & calls
Follow-ups for next shiftcarry-over tasks
Finish grocery putaway (~30% left)
Check in with Lana before 16:00 outing — reassure, confirm earbuds
Meet Jamal at 15:30 — PEG feed due 17:00
Confirm menu for Saturday (Rani's shift) — anaphylaxis-safe list
Alerts · must readhigh-priority
Click to sign · Priya Sharma
Handover history · last 7 days
Jenna Mills → Priya Sharma
Fri 24 Apr · 08:00 · Read & acknowledged 09:32
Dara woke 06:40, ate breakfast well. Thomas slow morning — needed full prompt. Lana happy. Jamal PEG running on time. Grocery delivery expected 11:00 — flagged.
Tess Obi → Jenna Mills
Fri 24 Apr · 07:00 · Acknowledged 07:58
Overnight went smoothly. Dara woke at 03:00, settled within 15 min with reassurance. Thomas dry — no falls. Jamal PEG overnight feed on schedule.
- Alert — Lana trouble sleeping, possibly anxious about today's outing
Mark Osei → Tess Obi
Thu 23 Apr · 22:00 · Acknowledged 22:04
Evening handover. Dinner done, house meeting held. Dara had a brief absence-type episode 19:20 — lasted ~15s, no fall, did not progress to tonic-clonic. Incident #INC-042 raised, monitor overnight for recurrence.
- Follow-up — neurology note in Dara's file Friday
- Thomas dozed through dinner · offered yogurt instead
Basit Godil → Mark Osei
Thu 23 Apr · 14:00 · Acknowledged 14:06
Morning shift routine. Library outing went well, Lana and Dara both enjoyed. Returned 16:45. Thomas chair exercises completed.
How this fits together
→ A handover is created automatically when a worker's shift is ending. It pre-fills from today's tasks, the MAR, the incident log, and the calendar so nothing has to be re-typed.
→ Per-resident quick-flags (mood, meds, flags) make a handover usable on a phone in under 3 minutes for most routine shifts.
→ Each per-resident note auto-saves to that participant's progress notes on their profile, tagged Handover, with the quick-flag chips preserved as structured tags. So the same note Priya types here appears in Dara's, Thomas's, Lana's and Jamal's progress notes — no double entry. Goal links are included automatically when checked.
→ Incidents and risk-tagged alerts are required fields if any were logged during the shift — the composer will refuse to sign until they're acknowledged.
→ Signing the handover is one of the mandatory tasks gating shift sign-out (see Today's tasks tab — "Shift handover note · Priya → Basit"). Incoming worker must acknowledge receipt, also logged.
→ Every handover is attached to the shift record and becomes part of the audit trail. Coordinators can search, filter (by resident, tag, incident), and print a range as a shift diary. The same entry is visible from both sides — the location handover log and the participant's progress notes — because there's a single source of truth.
Mon
Tue
Wed
Thu
Fri
Sat
Sun
30
31
1House meetingMeds × 3
2Meds × 3Thomas GP
3Meds × 3Staff huddle
4Beach walkMeds × 3
5Meds × 3
6Meds × 3Fire drill prep
7Meds × 3Jamal physio
8Meds × 3House meeting
9Meds × 3Markets
10Meds × 3
11Meds × 3Picnic
12Meds × 3
13Meds × 3Dara neuro
14Meds × 3Smoke alarm
15Meds × 3House meeting
16Meds × 3Library
17Meds × 3Lana dentist
18Meds × 3Farmers market
19Meds × 3
20Meds × 3Roster review
21Meds × 3
22Meds × 3House meeting
23Meds × 3
24Meds × 3Library 16:00Dinner meet 18:30
25Meds × 3Bowling
26Meds × 3
27Meds × 3Thomas OT
28Meds × 3Jamal plan review
29Meds × 3House meeting
30Meds × 3Fire alarm
1Meds × 3
2
3
Medication
Appointment
Shift & roster
Outing
Meeting
Task / compliance
Add a task or event
Any shift staff can add to the house calendar
Medication
Appointment
Outing
Meeting
Task
Whole house
Dara
Thomas
Lana
Jamal
Mandatory — blocks shift sign-out
Next 7 days — agenda
Today · Fri 24 Apr
Library outing · Lana + Dara
16:00–17:30 · Basit (lead)
Mon 27 Apr
Thomas OT home visit
10:30 · Kitchen access assessment
Tue 28 Apr
Jamal plan review prep
09:00 · with coordinator · docs & goals
Thu 30 Apr
Fire alarm annual inspection (Chubb)
All day window · confirm with Chubb
Residents
4 of 4 bedrooms occupied. No vacancies.
DR
Dara Ryan
27 · He/him · Autism + focal epilepsy · NDIS 4300827199
Bedroom 1
Moved in 4 Sep 2022
Level 2 support
Seizure risk
Next review · 12 Jun
TK
Thomas Kostas
58 · He/him · Acquired brain injury (2016) · NDIS 4300441203
Bedroom 2
Moved in 20 Aug 2022
Level 3 support
Dysphagia · soft diet
Falls risk
Next review · 3 Aug
LF
Lana Field
41 · She/her · Intellectual disability · NDIS 4300773882
Bedroom 3
Moved in 4 Oct 2022
Level 2 support
Anxiety management plan
Next review · 14 Sep
JO
Jamal Osman
24 · He/him · Cerebral palsy + learning disability · NDIS 4300914477
Bedroom 4
Moved in 12 Feb 2023
Level 3 support
Wheelchair user
PEG feeding
Next review · 2 May soon
Resident compatibility notes
Used to flag rooming and activity pairings✓ Dara & Lana — strong friendship, enjoy weekly library outings together
✓ Thomas & Jamal — quiet rapport, watch cricket together on weekends
⚠ Dara during seizure recovery — prefers not to be with others · provide private space for 30–60 min
⚠ Lana + loud noise — separate her from Jamal's music therapy sessions
Core team
8
Assigned to house
Casual pool
4
Fill-in workers
Hours/wk capacity
336h
24/7 + 2 awake days
Coverage next 7d
100%
No open shifts
Core staff
Primary team for Cavendish House. Consistency matters — most shifts filled by these 8.
| Staff | Role | Hours / fortnight | Compliance | Specialisation | |
|---|---|---|---|---|---|
JM Jenna Mills Permanent FT | House Supervisor | 76h | 100% | ABI · complex care | |
MO Mark Osei Permanent PT | Asst Supervisor | 60h | 100% | Autism · PBS | |
PS Priya Sharma Casual | Support Worker | 62h | 86% | Epilepsy · autism · meds | |
BG Basit Godil Permanent PT | Support Worker | 50h | 100% | Community access · mobility | |
LM Leo Moretti Casual | Support Worker | 34h | 100% | PEG feeding · dysphagia | |
RJ Rani Jaya Casual | Support Worker | 42h | 100% | Cooking · cultural food | |
TO Tess Obi PT · Nights | Active night worker | 40h | 100% | Overnight care · seizure response | |
ER Esme Roth Casual · weekends | Support Worker | 24h | 100% | Weekend community |
How staff matching works
These are recommendations, not rules. The rostering engine uses them to suggest who fills a shift — but any qualified worker can be assigned. A coordinator can override, and the override is logged with a reason. Change the behaviour in Settings → Matching.
Preferred staff per resident
Based on participant preferences, specialisations, cultural fit, and shift history
Jenna
Mark
Priya
Basit
Leo
Rani
Tess
Esme
Dara Ryan
High
Primary
High
Med
Low
Med
High
Med
Thomas Kostas
Primary
High
Med
High
Primary
Med
High
Low
Lana Field
High
Med
Primary
Low
Low
Primary
High
High
Jamal Osman
High
High
Med
Med
Primary
Low
High
Avoid
Primary — always prefer when available
High — good fit, prioritise after primary
Med — OK, occasional use
Low — only if no other option
Avoid — flag before assigning
Why these matches
| Resident | Match | Reason |
|---|---|---|
| Dara → Mark | Primary | Mark is PBS-trained; Dara responds well to his calm manner during seizure recovery. History: 87 shifts together · 0 incidents. |
| Thomas → Jenna | Primary | Jenna led Thomas' intake; understands his family context and ABI-specific communication cues. |
| Thomas → Leo | Primary | Leo is dysphagia-trained; manages Thomas' soft-diet and meal prep. |
| Lana → Priya | Primary | Lana requested female-identifying workers; Priya has strong rapport and manages anxiety episodes well. |
| Lana → Rani | Primary | Shared language and cultural cooking preferences. |
| Jamal → Leo | Primary | Leo is PEG-feeding trained and certified for Jamal's specific protocol. |
| Jamal ↛ Esme | Avoid | Not yet PEG-feeding trained. Override requires supervisor approval. |
Override history · last 30 days
| When | Shift | Resident | Recommended | Assigned | Reason |
|---|---|---|---|---|---|
| 14 Apr | Sat AM | Jamal | Leo (Primary) | Esme | Leo unwell · Esme paired with Mark (trained back-up) |
| 8 Apr | Tue PM | Lana | Priya (Primary) | Basit | Priya at university · Lana agreed to backup |
Week roster · 20–26 Apr
24/7 coverage · day team 07:00–22:00 · active nights 22:00–07:00
Mon 20 Apr
07:00–14:00 Jenna09:00–17:00 Priya14:00–22:00 Basit22:00–07:00 Tess
Tue 21 Apr
07:00–15:00 Mark10:00–18:00 Rani15:00–22:00 Priya22:00–07:00 Tess
Wed 22 Apr
07:00–15:00 Jenna09:00–17:00 Leo15:00–22:00 Mark22:00–07:00 Tess
Thu 23 Apr
07:00–14:00 Jenna10:00–18:00 Basit14:00–22:00 Priya22:00–07:00 Tess
Fri 24 Apr · today
08:00–16:00 Jenna · on now09:30–14:00 Priya · on now14:00–22:00 Basit22:00–07:00 Tess
Sat 25 Apr
08:00–16:00 Esme10:00–18:00 Rani16:00–22:00 Mark22:00–07:00 Tess
Sun 26 Apr
08:00–16:00 Esme10:00–18:00 Leo16:00–22:00 Jenna22:00–07:00 Tess
SCHADS checks for this week: All good — no broken shifts, min 10-hr rest respected, weekend loading applied to Sat/Sun.
Floor plan
Bedroom 1
Dara
Private bathroom
Bedroom 2
Thomas
Accessible bathroom
Bedroom 3
Lana
Shared bathroom
Bedroom 4
Jamal
Wheelchair accessible
Staff / Sleepover
Tess
22:00–07:00
Living / Dining
Common
Kitchen
Common
Laundry
Common
Backyard
Outdoor
Accessibility modifications
- Ramp access at front and rear entry
- Wheelchair-accessible bathroom (Bedroom 4)
- Grab rails in all bathrooms and shower seats
- Widened doorways throughout
- Hoist + ceiling track in Bedroom 4
- Non-slip flooring in wet areas
- Low-level kitchen bench for wheelchair use
- Emergency pull cords in bedrooms
Equipment & vehicles
| House vehicle | 2023 Toyota HiAce · wheelchair accessible Rego CNV-441 · service due May |
| Hoist | Arjo Maxi 500 · Bedroom 4 · service Apr 26 |
| PEG feeding | Dedicated pump + consumables for Jamal |
| Emergency torches | 6 × LED torch at exits · batteries checked monthly |
Location score
94%
1 item due in 7 days
Inspections on file
14
All categories covered
Last WHS audit
Mar 26
Annual · passed
Incidents this qtr
2
Both closed
Fire & safety
Non-negotiable. Failed checks block the location from taking new residents.
Fire alarm annual inspection
1 May 2026
7 days
Smoke alarm check
14 May 2026
Evacuation drill
18 Jun 2026
Fire extinguisher servicing
2 Aug 2026
Work Health & Safety
WHS annual audit
14 Mar 2027
House risk register
2 Jul 2026
Medication storage audit
30 Apr 2026
NDIS registration & practice
NDIS registered provider
20 Aug 2027
NDIS Practice Standards audit
10 Feb 2027
Open
0
This month
2
Reportable
0
YTD
6
Incidents at this location
| Sev | Type | Resident | Summary | Reported by | When | Status |
|---|---|---|---|---|---|---|
| 3 | Seizure | Dara Ryan | Tonic-clonic 85s · recovered · 000 not required | Mark Osei | 14 Apr 26 | Closed |
| 2 | Fall | Thomas Kostas | Slip in bathroom · grazed elbow | Jenna Mills | 3 Apr 26 | Closed |
| 1 | Property | Dara Ryan | Broken lamp during upset | Priya Sharma | 14 Mar 26 | Closed |
| 2 | Behavioural | Lana Field | Panic in supermarket · guided out | Rani Jaya | 22 Feb 26 | Closed |
Revenue this fortnight
$38,210
SIL hourly + 2:1 loadings
Staff costs
$24,188
63% gross margin
Vacancy impact
$0
100% occupancy
PACE claims pending
$2,140
Next upload Fri
Billing by resident · this fortnight
| Resident | NDIS line | Hours | Rate | Amount | Status |
|---|---|---|---|---|---|
| Dara Ryan | 01_801_0115_1_1 · SIL standard | 84h | $72.84/h | $6,118 | Claimed |
| Thomas Kostas | 01_802_0115_1_1 · SIL high intensity | 92h | $95.46/h | $8,782 | Claimed |
| Lana Field | 01_801_0115_1_1 · SIL standard | 76h | $72.84/h | $5,536 | Claimed |
| Jamal Osman | 01_803_0115_1_1 · SIL very high intensity | 84h | $140.88/h | $11,834 | Pending · PEG sig |
| Total | $32,270 | ||||
Location settings
Enforce recommended staff matching
When ON, the rostering engine refuses to auto-assign workers flagged as "Avoid" for a resident. When OFF, it shows a warning but lets the coordinator proceed. Overrides are logged either way.
Prefer primary workers over high-matches
Rostering engine will fill from the Primary list first, then High, then others. Turn off for simpler name-based rostering.
Require staff consistency (rotation cap)
Limit how often any one resident sees a new unfamiliar worker. Default: max 2 new workers per week.
Active night (not sleepover)
This house has an awake worker overnight. Switch off if transitioning to sleepover arrangement (Jamal's PEG feed schedule currently prevents this).
Allow new participant intake
Off while at full capacity. When on, location appears in the available SIL options for new referrals.
Shared kitchen & meals
Enables group cooking workflows and shared grocery budgeting. Residents can opt out of individual meals.
House meeting cadence
Scheduled house meeting for all residents and SW. Frequency: Weekly · Fridays 18:30.
Metadata
| Location ID | LOC-001-CAV-MV |
| Service type | SIL (Supported Independent Living) |
| Support intensity profile | Mixed — standard, high, very high |
| Staffing model | 24/7 · 2 staff days, 1 active night |
| Registration group | 0115 – Assistance with Daily Life (SIL) |
| Region / Hub | Inner West, Sydney |
| Opened | 20 August 2022 |
| Landlord | Housing SPV Trust · rent $1,120/wk |